This article provides the step-by-step process for Response Selection Approvers (setup at a Global or Local Group level) to review, approve, or decline the supplier selections made by a Buyer. This task is performed after the Buyer has evaluated and submitted their selections for approval.

Prerequisites

• Audience/Role: Response Selection Approver (Global or Local Group level).

• Permissions: You must have Response Selections Approver rights added to your user profile by a Super Admin.

• Action Required: A Buyer must have already submitted a Response Selection for your approval. You will receive an email notification when a request is pending your approval.

Steps

Follow these steps to approve or decline a response selection approval:

1. Access the Dashboard

   • Click on the Pending Response Selections Approvals link under the To-Do Tasks heading on the homepage. This will take you to the Response Selection Approval Dashboard.
     

   • (Alternatively, you can access the dashboard at any time under your Admin Tools).

2. Review a Request

   • Locate the list of Requests that require your approval.

   • Click the Review button on the right for the relevant Request to see the response selections.
     

3. Examine Details

   • You will see the Request details, the selected successful Supplier(s), and any comments from the Buyer.

   • To view the full Request details, click on the name of the request.

   • To view the full response details, click on the response reference number (e.g., VPR######).

   • To see all responses and any post-close communication or evaluation summaries, click the View ALL response details link.

4. Add Comments (Optional)

   • Before making your decision, you can add any comments or a summary in the provided textbox. These will be sent to the Buyer.

5. Approve or Decline

   • Once your review is complete, click either the Approve or Decline button.
     

Results / Validation

• If you Approve: The Buyer is notified via email and is prompted to finalise the request.

• If you Decline: The Buyer is notified via email and is prompted to address the issues and resubmit the request for approval.

What's Next / Related

• Add a Response Selections Approver

• Request Approval for Response Selections

• View History of Approvals/Declines:

  1. From the Admin Tools menu, click on the Response Selection Approvals Dashboard link.

  2. Click on the Show Archive link to see all requests you have approved or declined.

  3. Click the + icons to expand and view more details.