This article explains the steps your suppliers (Vendor Admins) take to create and submit a Rate Card when it is a requirement on a Supplier List you manage. Understanding this process can help you communicate requirements clearly and manage the review workflow.
Purpose
To outline the required steps for a supplier to create and submit their pricing and rates to the buying organization.
Audience
Buyer, List Owner.
Supplier Prerequisites (Vendor Admin Role)
The person completing the task must have the Vendor Admin role for their organization's Supplier List.
The supplier receives a prompt or a critical task alert to update the Rate Card when it is required by the List Owner.
Supplier Steps
Below are the actions your supplier takes to complete and submit a Rate Card:
Locate the Rate Card: The Vendor Admin finds the task either via the Update your Rate Cards Critical Task on their homepage or by navigating to the Supplier lists you manage page.
Access the Card: The Vendor Admin clicks the red Update button under the Required Rate Cards column and then selects the Fill this Rate Card button.
Review Instructions: They carefully read the Description/Instructions provided by the List Owner to understand the specific requirements.
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Set Effective Dates: They set the Effective dates for their rates. They will be limited if the List Owner has locked the 'From' and/or 'To' date fields.
Note: The minimum effective period is 14 days.
Enter Rates: They use the Enter Rate Card data field to complete information for each required item. They click the blue pen and paper icon next to an item to enter their rates.
Save Progress: They can save and remain on the item (Save), save and move to the next item (Save and complete another), or cancel (Cancel).
Review and Submit: Once all items show as complete (100% complete!), the Vendor Admin clicks the Preview your Rate Card button and then the Submit Rate Card for approval button.
Results / Validation
The submission status changes to pending approval.
The List Owner receives a notification that a Rate Card has been submitted and requires review.
What's Next / Related
The Rate Card will prompt the Vendor Admin for an update once the effective dates have passed.
Refer to the Approve or Decline a Supplier Rate Card Submission for information on your next step.