Manage General Advanced Evaluations Settings

  • Updated

This article provides a step-by-step guide for System Administrators on how to access and manage the general settings for the Advanced Evaluations module. These settings control core aspects of evaluation behavior and dashboard configuration.

Access Advanced Evaluation Settings

To access the settings, follow these steps:

  1. Navigate to the Advanced Evaluations module dashboard.

    • You can do this via the app launcher icon in the menubar or the navigation tile on your Homepage.

  2. Open the module settings.

    • Click on the Manage Module tab in the top right.

  3. Access the general settings.

    • Refer to the 'General' tab on the Settings - Evaluation page.

Note: The Settings - Evaluation page has two tabs: General (for module settings) and Dashboard Customisation (for managing the dashboard, including links and downloadable reports).

Important: When making any changes, remember to click the Save button at the bottom of the page.

Evaluation Settings (General Tab)

These settings determine the behavior of evaluations within the module.

Setting Description
Evaluation Criteria Library You have pre-defined criteria for you to select during the set up of the evaluation. 
This button will take you to the settings where you can manage Criteria Library.
You can find more information on this here: Manage the Evaluation Library.
Procurement Planning Criteria Mode

This setting is only applicable if you are also using the Procurement Planning module. On a Plan, a user can define the Mandatory Requirements and Evaluation Criteria

This setting determines that, if the requirements and criteria were originally added and confirmed on the Plan, if that information will be locked from being amended on the Evaluation or not. If unlocked, the user will be able to make changes to the requirements and criteria that they originally defined on the Plan.

Approvals Required

This setting determines your approval requirements in Advanced Evaluations. Approvals can be 1) not enabled at all, 2) enabled on both the Shortlist and Final Decision steps or 3) on the Final Decision step only.

Mail Merge Export Enabled

This setting determines if at both the Shortlist and Final Decision stages an Evaluation Report can be downloaded which is using a mail-merge template to generate the report. The template can be managed by System Administrators.

Notify on each completed assessment

This setting determines when the user running the evaluation (known as the 'Procurement Officer') will be notified when Evaluators complete their scoring

If you select Yes, the Procurement Officer will be notified each time an individual evaluator completes an assessment

If you select No, only a single notification will be sent to the Procurement Officer once all participating individuals have completed their evaluations.

Evaluator comments mandatory

Specify if individual evaluators are required to provide comments against all criteria for each respondent on evaluations.

Cost scoring method

Choose between percentage-based cost scoring (higher = better) or cost-effectiveness ratio (lower = better).

Consensus Scoring Method

This setting determines how scores for respondents can be changed during the Consensus Scoring round.

The 'Classic' consensus scoring method allows the Procurement Officer to override the calculated percentage of each respondent per each criterion. They cannot change an individual's answer to a question against a respondent

The 'Uplifted' consensus scoring method locks the calculated percentage score of each respondent from being overridden. Instead, their score only be amended if an individual evaluator's score for a question against a respondent is changed. The system will continue to automatically calculate their score based on the evaluator's scores.

Discrepancy Threshold

In the Consensus Scoring round, the system can flag discrepancies in evaluator responses. This setting determines the percentage threshold between responses required for this to be flagged.

Individual Scoring Changes in Consensus

This setting determines if you want to allow Evaluators to be able to amend their own individual scores during the Consensus Scoring round. If yes, these updates will automatically reflect in the consensus score.

Conflict of Interest Mode

This setting determines whether Evaluators, once invited to score, will be required to respond to a Conflict of Interest declaration before being able to access responses and commence scoring.

Please see the final setting below for more information on the Conflict of Interest declaration.

Conflict of Interest Declarations

When inviting an Evaluator to score an Evaluation, you can enable (see top setting above) that they will need to complete a Conflict of Interest declaration before they start scoring. This button will take you to the settings where you can manage your declaration text. You can find more information on this here: Managing Conflict of Interest Declaration Text.

Dashboard Customisation

The below settings apply to all the module dashboards.

Setting Description
Enable function to add new records directly from report tiles on the dashboard

This enables the 'Add New' button on reports on the dashboard, which means there are multiple places from the dashboard where you can add a new record.

Custom Links

This allows you to have custom links at the bottom of the dashboard. These links can point to anything you'd like (i.e. an intranet page) but you can also link to specific reports in the system or documents. You can also control the visibility of who can see these links.

Dashboard Reports

This allows you to define which reports are available on the dashboard. This can point to report dashboards, tabular reports or graphs.

 Dashboard Actions

This is to manage the actions that appear at the top of the dashboard.

Dashboard Reports Fields

Field Description
Report Name

This is the name that will be displayed to the users.

Enabled

Makes the report visible/invisible.

Report Type

This is the type of report you want
Detailed Report: Purpose build report form
Export Report: Tabular report (these reports can be configured and customised per client)
Visual Report: Charting report (these reports can be configured and customised per client).

Has access

Which user group(s) within the system can see and access this report.

Target form

Which form is this report based off.

Target Profile

Which report profile to point to (Only applicable for export and visual reports).

Dashboard Actions

This lets you control which tabs show up at the top of the dashboard.

Setting Description
Action Text

This is the name that will be displayed to the user.

Has access

Which user group(s) within the system can see and access this tab.

Action task

What task does clicking this tab do
Do Nothing: Won't navigate away from the dashboard but will change what shows on the screen
New Record: Navigates to a new record screen for the specified form
Existing Record: Navigates to an existing record for the specified form and record
URL: Navigates to the specified URL.

Navigation

This will either be the name of a form where Action Type is New Record or Existing Record and will be a URL where Action Type is URL. If Action Type is Existing Record then you need to also specify the ID and View.