This article provides a step-by-step guide for System Administrators on how to access and manage the general settings for the Advanced Evaluations module. These settings control core aspects of evaluation behavior and dashboard configuration.
Access Advanced Evaluation Settings
To access the settings, follow these steps:
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Navigate to the Advanced Evaluations module dashboard.
You can do this via the app launcher icon in the menubar or the navigation tile on your Homepage.
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Open the module settings.
Click on the Manage Module tab in the top right.
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Access the general settings.
Refer to the 'General' tab on the Settings - Evaluation page.
Note: The Settings - Evaluation page has two tabs: General (for module settings) and Dashboard Customisation (for managing the dashboard, including links and downloadable reports).
Important: When making any changes, remember to click the Save button at the bottom of the page.
Evaluation Settings (General Tab)
These settings determine the behavior of evaluations within the module.
| Setting | Description |
|---|---|
| Evaluation Criteria Library | You have pre-defined criteria for you to select during the set up of the evaluation. This button will take you to the settings where you can manage Criteria Library. You can find more information on this here: Manage the Evaluation Library. |
| Procurement Planning Criteria Mode | This setting is only applicable if you are also using the Procurement Planning module. On a Plan, a user can define the Mandatory Requirements and Evaluation Criteria. |
| Approvals Required | This setting determines your approval requirements in Advanced Evaluations. Approvals can be 1) not enabled at all, 2) enabled on both the Shortlist and Final Decision steps or 3) on the Final Decision step only. |
| Mail Merge Export Enabled | This setting determines if at both the Shortlist and Final Decision stages an Evaluation Report can be downloaded which is using a mail-merge template to generate the report. The template can be managed by System Administrators. |
| Notify on each completed assessment | This setting determines when the user running the evaluation (known as the 'Procurement Officer') will be notified when Evaluators complete their scoring. |
| Evaluator comments mandatory | Specify if individual evaluators are required to provide comments against all criteria for each respondent on evaluations. |
| Cost scoring method | Choose between percentage-based cost scoring (higher = better) or cost-effectiveness ratio (lower = better). |
| Consensus Scoring Method | This setting determines how scores for respondents can be changed during the Consensus Scoring round. |
| Discrepancy Threshold | In the Consensus Scoring round, the system can flag discrepancies in evaluator responses. This setting determines the percentage threshold between responses required for this to be flagged. |
| Individual Scoring Changes in Consensus | This setting determines if you want to allow Evaluators to be able to amend their own individual scores during the Consensus Scoring round. If yes, these updates will automatically reflect in the consensus score. |
| Conflict of Interest Mode |
This setting determines whether Evaluators, once invited to score, will be required to respond to a Conflict of Interest declaration before being able to access responses and commence scoring. Please see the final setting below for more information on the Conflict of Interest declaration. |
| Conflict of Interest Declarations | When inviting an Evaluator to score an Evaluation, you can enable (see top setting above) that they will need to complete a Conflict of Interest declaration before they start scoring. This button will take you to the settings where you can manage your declaration text. You can find more information on this here: Managing Conflict of Interest Declaration Text. |
Dashboard Customisation
The below settings apply to all the module dashboards.
| Setting | Description |
|---|---|
| Enable function to add new records directly from report tiles on the dashboard | This enables the 'Add New' button on reports on the dashboard, which means there are multiple places from the dashboard where you can add a new record. |
| Custom Links | This allows you to have custom links at the bottom of the dashboard. These links can point to anything you'd like (i.e. an intranet page) but you can also link to specific reports in the system or documents. You can also control the visibility of who can see these links. |
| Dashboard Reports | This allows you to define which reports are available on the dashboard. This can point to report dashboards, tabular reports or graphs. |
| Dashboard Actions | This is to manage the actions that appear at the top of the dashboard. |
Dashboard Reports Fields
| Field | Description |
|---|---|
| Report Name | This is the name that will be displayed to the users. |
| Enabled | Makes the report visible/invisible. |
| Report Type | This is the type of report you want: |
| Has access | Which user group(s) within the system can see and access this report. |
| Target form | Which form is this report based off. |
| Target Profile | Which report profile to point to (Only applicable for export and visual reports). |
Dashboard Actions
This lets you control which tabs show up at the top of the dashboard.
| Setting | Description |
|---|---|
| Action Text | This is the name that will be displayed to the user. |
| Has access | Which user group(s) within the system can see and access this tab. |
| Action task | What task does clicking this tab do: |
| Navigation | This will either be the name of a form where Action Type is New Record or Existing Record and will be a URL where Action Type is URL. If Action Type is Existing Record then you need to also specify the ID and View. |