You can extend the closing date of an open Request or Tender, or reopen a closed one (as long as Supplier responses are still locked and the decision date hasn't passed). This allows you to provide Suppliers with more time to submit their responses.

Prerequisites

• Role: Buyer
• The Request/Tender is either Open or Closed.
• If the Request/Tender is closed, the Supplier responses must still be locked, and the decision date must not have lapsed.

Steps

1. Click the three vertical dots (menu icon) to the right of the relevant Request or Tender, then select Edit this request from the pop-up box.
   
2. Navigate to the Dates step:
   • If the Request has already closed, you'll be taken directly to the Dates step.
   • If the Request is still open, select the Dates step from the top menu.
     
     
3. Adjust the closing date and/or time:
   • Click on the closing date field and select a new date from the calendar.
   • Change the close time if necessary.
4. Click the Continue button. This will take you to the Save & Update step.
5. (Optional) Notify Suppliers of the change:
   • On the Save and Update step, add a comment in the Notify Suppliers of Changes textbox.
     
   • Note: If you enter details here, an email will be sent to Suppliers, and the information will appear in the Updates section of the Request Details.
   • If you leave this textbox empty, Suppliers will not be notified, and no details will be added to the Updates section.
6. Click the Save Changes button to apply your updates.
   

Results / Validation

The Request or Tender will now show the newly set closing date. If you added a comment, Suppliers will receive an email notification.

Limits & Notes

• This process can only be used if the Supplier responses are still locked and the decision date has not lapsed.