Use Procurement Plan Numbers as Contract Numbers

  • Updated
Enable this configuration when you want procurement plan numbers to automatically become contract numbers for awarded contracts. This improves traceability and keeps numbering consistent across Procurement Planning and Contracts.

Prerequisites

  • Role: Administrator
  • Feature Availability: Procurement Planning module enabled in your environment

Key Behaviours

1. Configurable linkage between procurement plans and contracts

A setting controls whether procurement plan numbers are reused as contract numbers.
  • Location: Procurement Planning ▸ Manage Module ▸ Procurement Number Generation ▸ Use Procurement Number on Contracts

  • When enabled, the Procurement module becomes the master source for both procurement and contract number sequences.

2. Consistent numbering on award

When a contract is created from a plan:
  • The contract number matches the procurement plan number.
  • Head agreements use the procurement number as the agreement’s base number.
  • Subcontracts add sequential suffixes to the head agreement number (e.g., PP100 → PP100-1, PP100-2).
  • If the procurement number already exists as a contract number (e.g., a contract was entered into the system with this number prior to enabling this setting), the system adds a numeric suffix to ensure uniqueness:
    • Example: Plan PP123 → Contract PP123 (2).

3. Unified sequencing when the setting is enabled

With the feature ON:
  • Any procurement number created or manually entered advances the shared sequence used for both procurement and contracts.
  • Contracts created without a plan:
    • Do not prepopulate a contract number.
    • When the number is generated, the procurement sequence is used.
  • In Contracts ▸ Manage Module, most contract number settings are disabled.
    • Only “manual entry allowed” can still be configured.

4. Independent numbering when disabled

With the feature OFF:
  • Procurement and contract numbering remain fully independent.
  • Contract numbering continues to follow existing contract module rules, including:
    • Head agreement prefixes
    • Subcontract sequencing
  • Number generation in one module does not affect numbering in the other.

Limits & Notes

  • Enabling this setting affects future numbering only; existing contracts are not renumbered.
  • Subcontract numbering continues its standard incremental pattern.

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